Administration Officer : Requirements, Salary, Duties and Application Information for the Pretoria Position

Administration Officer Jobs 2026 continue to attract South African professionals looking for structured careers in public sector administration. This Administration Officer position is based at the Armscor Building in Erasmuskloof, Pretoria, and forms part of the Department of Defence, Defence Policy, Strategy and Planning Division, Directorate Conventional Arms Control.

The advertised position carries a salary of R413,001 to R486,501 per annum at Level 08. Applicants are required to have at least Grade 12 together with a recognised National Diploma or Advanced Certificate in a relevant field at NQF Level 6, as well as a minimum of three years’ experience in Arms Control or Administration. The successful candidate will support secretariat services for the National Conventional Arms Control Committee, Scrutiny Committee and other related committees.

Vacancy Overview

Job detail	Information
Position	Administration Officer
Reference	DPSP/26/30/26/04
Department	Department of Defence
Division	Defence Policy, Strategy and Planning
Directorate	Conventional Arms Control
Salary	R413,001 to R486,501 per annum
Salary level	Level 08
Location	Armscor Building, Erasmuskloof, Pretoria
Minimum experience	3 years in Arms Control or Administration
Minimum education	Grade 12 plus relevant NQF Level 6 qualification
Employment sector	Public sector

About the Administration Officer Position

The Administration Officer will provide administrative and secretariat support within the Directorate Conventional Arms Control.

According to the vacancy information, the successful candidate will assist with services provided to the National Conventional Arms Control Committee (NCACC), Scrutiny Committee and other Committees or Sub Committees.

The position therefore combines general administration with committee support, document handling, communication and information management.

This is not presented as a general entry level administration position. The advertised requirements specifically call for relevant post school qualifications and at least three years of experience in Arms Control or Administration.

Administration Officer Requirements

Candidates interested in this position should carefully compare their qualifications and experience with the stated requirements.

The vacancy requires:

• A minimum of Grade 12 or equivalent at NQF Level 4
• A recognised National Diploma or Advanced Certificate in Public Administration, Public Management, Office Management or another relevant qualification at NQF Level 6
• At least three years of experience in Arms Control or Administration

The advertisement also identifies several areas of knowledge and professional capability.

These include:

• Public sector policies
• Relevant legislation, regulations and Acts
• Departmental policies and procedures
• General understanding of Conventional Arms Control
• Understanding of the Defence Industry
• Financial management
• Computer literacy
• Analytical thinking
• Problem solving
• Decision making

Applicants should use the exact requirements in the vacancy when assessing their eligibility rather than relying only on the job title.

Skills and Personal Competencies

The advertised position requires a combination of administrative, communication and organisational abilities.

Important skills identified in the vacancy include:

Communication

The successful candidate should have written and verbal communication skills because the position involves working with committee members and handling official documentation.

Organising and Planning

Administrative work involving committees requires documents, records and activities to be coordinated in an organised manner.

Problem Solving

The advertisement identifies problem solving and decision making as important capabilities for the position.

Analytical Thinking

The role requires the ability to work with information and understand the nature of requests received through administrative processes.

Computer Literacy

Computer literacy is listed among the required skills.

Interpersonal Skills

The successful candidate will liaise with members of the NCACC and Scrutiny Committee, making professional interpersonal communication important.

The vacancy also highlights qualities including honesty, integrity, ethical conduct, reliability, hard work and professionalism.

Key Duties and Responsibilities

The Administration Officer will assist with the provision of secretariat services to the relevant committees.

The advertised duties include several important administrative functions.

Handling Registry Documentation

The successful candidate will assist with documentation received from registry and help determine the nature of applicants’ requests.

This requires attention to detail and an organised approach to document handling.

Preparing Committee Documentation

The position includes assisting with the preparation of two sets of books to be considered by the NCACC and Scrutiny Committee.

This is an important administrative responsibility because committee consideration depends on information being properly prepared and organised.

Liaising With Committee Members

The Administration Officer will liaise with members of the NCACC and Scrutiny Committee.

Professional communication and an understanding of administrative procedures are therefore relevant to the position.

Maintaining Decision Records

Another responsibility involves supporting the maintenance of NCACC decision records within the IT database.

This means the position includes an information management component in addition to general administration.

Why the Qualification Requirement Matters

Administration Officer positions can have very different qualification requirements depending on the organisation and level of responsibility.

For this particular position, Grade 12 on its own is not the complete qualification requirement.

The vacancy specifically requires a National Diploma or Advanced Certificate at NQF Level 6 in Public Administration, Public Management, Office Management or a relevant qualification, together with the required experience.

Candidates should therefore avoid assuming that a Grade 12 certificate alone makes them eligible for this particular position.

Salary Information

The advertised salary is:

R413,001 to R486,501 per annum

Salary Level: 08

This is the remuneration range stated in the supplied vacancy information.

PressJobs should not convert this figure into a monthly salary unless clearly explained as a calculation. The annual amount is the employer’s stated salary information for the position.

Who May Be Suitable?

This position may be relevant to candidates with experience in public sector administration, committee administration or Arms Control related administration who also meet the stated educational requirements.

Potentially relevant backgrounds include:

• Public administration
• Public management
• Office management
• Administrative services
• Committee support
• Records administration
• Arms Control administration

However, candidates should assess themselves against the specific three year experience requirement and the stated NQF Level 6 qualification.

Application Information

Applications for the position are directed to the Department of Defence, Defence Policy, Strategy and Planning Division, Directorate Conventional Arms Control.

The vacancy provides the following application options:

Postal address:

Department of Defence
Defence Policy, Strategy and Planning Division
Private Bag X161
Pretoria
0001

Hand delivery:

Department of Defence
Armscor Building
Corner of Nossob and Boeing Street
Erasmuskloof
Pretoria
0001

Applications may also be submitted by email to:

Phumelele.Gabuza@dod.mil.za

Application Preparation Tips

Review the qualification requirement

Before submitting an application, check that your qualification matches the field and NQF level specified in the vacancy.

Highlight relevant administration experience

Your CV should clearly explain administrative responsibilities you have performed, particularly where they relate to document management, committees, records or public sector administration.

Mention relevant knowledge

If your experience genuinely includes public sector legislation, policies, regulations or departmental procedures, make this clear in your CV.

Demonstrate communication skills

Give examples of administrative responsibilities involving written correspondence, stakeholder communication or committee support where applicable.

Keep your CV accurate

Do not claim experience in Conventional Arms Control or the Defence Industry unless you genuinely have that background.

Use the correct reference number

Include DPSP/26/30/26/04 in the relevant application documentation.

Frequently Asked Questions

What is the salary for the Administration Officer position?

The advertised salary is R413,001 to R486,501 per annum at Level 08.

Where is the position located?

The position is based at the Armscor Building in Erasmuskloof, Pretoria.

What qualification is required?

The vacancy requires Grade 12 or equivalent together with a recognised National Diploma or Advanced Certificate in Public Administration, Public Management, Office Management or a relevant qualification at NQF Level 6.

How much experience is required?

A minimum of three years’ experience in Arms Control or Administration is specified.

What will the successful candidate do?

The candidate will assist with secretariat services for the NCACC, Scrutiny Committee and other committees or sub committees. Duties include assisting with registry documentation, preparing committee books, liaising with committee members and supporting the maintenance of NCACC decision records.

Is this an entry level administration position?

Based on the advertised requirements, no. The vacancy requires a relevant NQF Level 6 qualification and at least three years of relevant experience.

Where can applications be submitted?

The vacancy provides postal, hand delivery and email application options. The email address supplied is Phumelele.Gabuza@dod.mil.za.

Official Vacancy Information

Employer: Department of Defence
Division: Defence Policy, Strategy and Planning
Directorate: Conventional Arms Control
Position: Administration Officer
Reference: DPSP/26/30/26/04
Location: Erasmuskloof, Pretoria
Salary: R413,001 to R486,501 per annum, Level 08

The information in this article is based on the vacancy details supplied for the position. PressJobs has not added a closing date, qualification, salary figure or experience requirement that was not included in the supplied information.

Final Thoughts

The Administration Officer Jobs 2026 position in Pretoria is aimed at candidates who combine formal administrative education with relevant practical experience. Its responsibilities include committee support, document administration, communication with committee members and maintaining decision records.

The salary of R413,001 to R486,501 per annum provides the advertised remuneration range, while the requirements make clear that applicants need more than Grade 12 alone. Candidates should carefully compare their qualifications and experience with the vacancy before preparing their application.

For PressJobs, this type of vacancy should remain factual and source based. Where information such as a closing date or additional employment conditions is not provided, it is better to state that clearly than to fill the article with assumptions.