Registry Clerk Vacancy 2026: Key Details

About the Registry Clerk Position

The Registry Clerk position forms part of the Department of Water and Sanitation’s administrative operations in the Southern Operations structure. The role is focused on maintaining records, handling correspondence, providing counter services and ensuring that documents and files can be properly stored, traced and retrieved.

Registry administration is an important part of public sector operations because departments depend on accurate records and organised information. The successful candidate will therefore be expected to work carefully with physical and electronic records while following established administrative procedures.

The advertised position is based in Port Elizabeth, also known as Gqeberha, in the Eastern Cape. The vacancy is identified by reference number 110926/08.

Registry Clerk Requirements

Applicants should have a Senior Certificate or Grade 12 certificate, or a relevant qualification. The vacancy also specifies knowledge and practical understanding relevant to registry and administrative work.

Knowledge and Skills

• Knowledge of human resources functions and practices.
• Ability to capture data and operate computers.
• Ability to collate administrative statistics.
• Basic knowledge of Human Resources prescripts.
• Knowledge of basic financial operating systems such as PERSAL.
• Knowledge of registry duties and practices.
• Understanding of data capturing and computer operations.
• Working knowledge of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures.
• Understanding of registry working procedures.

Candidates considering this position should carefully compare their qualifications and experience with the official requirements before submitting an application.

Duties of the Registry Clerk

The successful candidate will perform a range of registry and administrative responsibilities. These duties include providing services to clients, processing correspondence and maintaining departmental records.

• Provide counter services and attend to clients.
• Handle telephone and other enquiries.
• Receive and register hand-delivered mail and files.
• Receive, sort, register and dispatch incoming and outgoing mail.
• Distribute notices relating to registry matters.
• Open and close files according to the applicable record classification system.
• File, store, trace and retrieve documents and files.
• Complete index cards for files.
• Operate office machines associated with registry functions.
• Maintain the required franking machine and remittance registers.
• Record and process relevant postal and remittance information.
• Scan files electronically.
• Sort and package files for archives and distribution.
• Compile lists of documents that are ready for archiving.
• Maintain records relating to archived documents.

Salary and Location

The advertised Registry Clerk vacancy carries a salary of R237,453 per annum at Salary Level 05. The position is based in Port Elizabeth (Gqeberha), Eastern Cape, within Infrastructure Management: Southern Operations.

Applicants should consider the location and the nature of registry work when deciding whether the position is appropriate for their career goals.

How to Apply for the Registry Clerk Vacancy

Applications for the position must be submitted online through the Department of Water and Sanitation’s official e-Recruitment system. Applicants should use the advertised reference number 110926/08 when identifying the position.

The official DWS recruitment portal lists the application closing date as 11 September 2026 at 16:30. Applicants should complete the online application before the stated deadline and should not rely on third-party websites for the final application process.

Application Tips

1. Check that you meet the Grade 12 or relevant qualification requirement.
2. Use the correct reference number: 110926/08.
3. Review all information entered into the online application before submitting.
4. Make sure your contact information is accurate and up to date.
5. Read the original vacancy advertisement carefully for any additional application instructions.
6. Submit the application before the official closing time of 16:30 on 11 September 2026.
7. Keep a record of your application for future reference.

Frequently Asked Questions

What is the salary for the Registry Clerk vacancy?

The position offers a salary of R237,453 per annum at Salary Level 05.

Where is the Registry Clerk position based?

The position is based in Port Elizabeth (Gqeberha), Eastern Cape.

What qualification is required?

Applicants require a Senior Certificate or Grade 12 certificate, or a relevant qualification, together with the knowledge specified in the vacancy advertisement.

What is the reference number?

The reference number is 110926/08.

When does the application close?

The official closing date is 11 September 2026 at 16:30.

Related Department of Water and Sanitation Vacancies

Official Source

The vacancy is listed on the Department of Water and Sanitation’s official e-Recruitment portal under reference number 110926/08. The position also appears as Post 31/93 in Public Service Vacancy Circular 31 of 2026.

Important: Vacancy information can change. Applicants should verify the requirements, closing date and application instructions on the official recruitment platform before submitting an application.